Template Letters

Use these templates to raise a formal complaint or challenge an unfair dismissal. Fill in the fields and generate a ready-to-send letter.

Template Letter

Raise a Grievance

A grievance letter is an official written complaint to your employer. Use this if you have been treated unfairly — for example, unsafe working conditions, unpaid wages, discrimination, or bullying.

    📋 Tips before you write
    Stick to the facts — dates, what was said, who was present
Send by email so you have a timestamp and written record
Keep copies of all supporting documents (payslips, messages, letters)
Your employer must respond within a reasonable time

  

Fill in your grievance letter

Complete the fields below. When you click "Generate Letter", a ready-to-send letter will appear that you can copy and paste into an email.

Your full name

Your job title

Your department

Your email address

Today's date

HR Manager's name

Company name

What is your grievance about? (tick all that apply)

Unsafe working conditions or injury at work Being pressured to work while injured or unwell Unpaid wages or sick pay being withheld Excessive working hours / insufficient rest breaks Bullying, harassment or unfair treatment Discrimination based on nationality, race or background

Describe what happened (include dates, names, and what was said or done)

What outcome are you asking for?

A full and impartial investigation Payment of wages or sick pay I am owed Written confirmation of my employment rights A review of health and safety practices An apology and assurance this will not happen again

Template Letter

Unfair Dismissal

If you have been dismissed (fired) and you believe it was unfair or the correct procedure was not followed, use this template to write a formal letter. For background on time limits and what counts as unfair dismissal, see the Job Ending section.

Fill in your unfair dismissal letter

Complete the fields below to generate a formal letter. Send it to HR by email to create a written record.

Your full name

Your job title

HR Manager's name

Company name

Date employment started

Date of dismissal

Reason given by employer for dismissal

Why do you believe your dismissal was unfair? (tick all that apply)

The reason given was not genuine or did not justify dismissal No proper investigation was carried out I was not given sufficient notice of the hearing I was not given the opportunity to respond I was not told of my right to be accompanied The employer did not follow its own procedure I had no prior warnings and my record was good

Account of events (dates, names, what was said or done)

How has this dismissal affected you?

Loss of income and financial hardship Difficulty finding new work Stress, anxiety and impact on mental health Impact on my family or caring responsibilities

What outcome are you requesting? (tick all that apply)

A full and impartial investigation Written reasons for the dismissal decision Reinstatement or re-engagement Compensation for financial losses A review of disciplinary procedures